E-Signature for Contracts

Contract-Specific Signature Workflow

When you send a contract for signature, additional automation occurs:

1. Pre-Signature:

   • Contract status changes to "Pending Signature"
   • DRAFT watermark is removed from the document
   • A snapshot of the contract is locked (no further edits)

2. During Signing:

   • Track progress per signer
   • Sequential signing enforced if configured
   • Reminders sent automatically

3. Post-Signature (all parties signed):

   • Contract status automatically changes to "Active"
   • Signed PDF with digital certificate is stored
   • Effective date is recorded
   • Obligations become trackable
   • Vendor is notified of active engagement
   • Calendar events created for key dates (expiry, renewal)

4. Certificate of Completion:

   • Auto-generated document showing:
     • All signer names, emails, timestamps
     • IP addresses at time of signing
     • Document hash (SHA-256) proving tamper-evidence
     • Unique transaction ID

Counter-Signatures

For contracts requiring internal approval before vendor signs:

1. Send to internal signer(s) first (sequential order 1)
2. Once internal parties sign, vendor automatically receives the document (order 2)
3. Vendor signs, completing the process

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